Cleardata UK Ltd

Cleardata UK Ltd is part of SPS and has over 20 years of experience in document management. The company was founded in the North East of England and employs 160 employees. It operates from five purpose-built sites across the UK. Cleardata is accredited to ISO27001:2022 for information security, ISO9001 for quality management, and ISO22301 for business continuity, and holds Cyber Essentials and Cyber Essentials Plus certifications. Cleardata offers document scanning, archive storage, digital mailroom, document management, and automated document processing services throughout the UK.

It digitises up to 160 million images per year and its archive storage facility stores 1 billion documents. The company uses IBML, Kodak, and Opex technology. It processes millions of documents automatically using capture and workflow solutions with Generative AI. Cleardata serves sectors including aerospace, automotive, charity, construction, education, utilities and energy, financial services, healthcare, housing, HR, legal, manufacturing, marketing, pharmaceutical, public sector, and retail.

Cleardata UK Ltd provides document scanning alongside a shredding service and a storage facility, operating as a business-to-business and software company. The Sunderland-based operation works from Blyth Riverside Business Park and handles paper records for organisations. Recorded feedback focuses on the scanning side of the business, with a customer noting that the company carries out exactly what it promises.

That same account describes the scanning facilities and the pricing as first class, so both the technical delivery and the cost were viewed positively. The remaining services, including shredding and storage, sit alongside the scanning work within what appears to be an integrated offer for managing documents.